Electronic Thesis & Dissertations
Explore and become familiar with the Office of Graduate Studies' Electronic Thesis & Dissertations (ETD) webpage. Here you will find contact information, links to instructional documents, workshops, formatting guidelines, and the link for beginning your dissertation submission process. Please feel free to contact Blake Wilson or Pam Crawford in the Wheat Law Library for detailed assistance.
ETD Release Form & Other Important Documents
You are required to submit an ETD Release Form to the KU School of Law accompanied by your Title Page and Acceptance Page signed by your dissertation committee.
From the KU Graduate Studies webpage.
Personal and Departmental Copies
Departments or advisors may require a printed copy and students often desire printed copies. While you can order bound copies of your work through UMI. Additional printing and/or binding services are provided by the firms listed below.
How It Works
Directly submit your PDF or a paper copy of your thesis or dissertation to a binder listed below. Be sure to read their instructions and submit information as requested. If you submit an electronic thesis or dissertation, the binder will print it on acid free paper and bind and stamp it to your specifications. Finished bound volumes will be mailed directly to you. You may pay by credit card or arrange in advance to pay by check or money order.
Commercial Binders Offering Thesis and Dissertation Services
The KU Libraries recommend the following binders that can bind paper copies of your thesis or dissertation and additionally offer print-from-electronic file services.
Heckman Bindery, Inc.
(Email Heckman Bindery in advance if you prefer check or money order payment)
These binders follow the ANSI/NISO Library Binding standard, ensuring volumes that are sturdy, durable and flexible.
Create a PDF Version of Your Manuscript
You are required to upload a PDF version of your completed and approved dissertation. Before creating your PDF make sure that your dissertation follows all of the formatting guidelines. Also, when creating your PDF be sure to leave the signature lines of the title and acceptance pages blank. You will submit the signed title and acceptance pages to Blake Wilson in the Wheat Law Library.
S.J.D. Electronic Submission Checklist
_____ Visit Electronic Thesis & Dissertation website for information and instruction
_____ Attend workshops through Office of Graduate Studies:
- ETD Word: Formatting for Thesis and Dissertations
- Electronic Theses & Dissertations (ETD) Presentation
_____Create an account at the UMI ETD portal and continue by following the left hand checklist as a guide
_____Go through all instructions in the portal
_____Select publishing options. Students are encouraged to select ‘Traditional Publishing’ over ‘Open Access’ because their submissions are posted in KU ScholarWorks, which is a free Open Access database that is discoverable by search engine and is free of charge.
_____Option to sell by 3rd party. Students are encouraged to choose ‘no’ because of Open Access possibilities.
_____Denote the embargo option. This must first be approved by your Chairperson and the ETD Release Form must be signed by Blake Wilson.
_____Accept the publishing agreement.
_____Input personal information. Be careful and double check spelling!
_____Before beginning the submission process be sure you have prepared the following:
- You have chosen a subject category from the ProQuest Subject Categories document (e.g. International Law: 0616). This document is posted below
- 6 to 8 key terms to be used as search terms within ProQuest. Your Chairperson or Librarian, Blake Wilson, may help you with selecting keyword terms.
- Have your abstract ready.
- Have a PDF version of your dissertation ready.
_____Input dissertation information. Be sure this information matches the information on your Title Page. Be careful and double check spelling! Copy/paste abstract. For formatting (e.g. bold text) use and follow the provided code.
_____Upload PDF version of correctly formatted and approved dissertation.
_____Upload supplemental files if applicable.
_____Type your notes to the administrator if needed.
_____Register for copyright. Students are encouraged to do so at this point because it creates a simpler process for you.
_____Order bound copies of your dissertation if necessary and/or desired. Students may also chose alternative vendors.
_____Review your submission summary and submit.
ProQuest and KU ScholarWorks
ProQuest is the subscription database to which your dissertation will be submitted. Researchers from around the globe with access to this database will be able to search and discover you dissertation. For more information visit the ProQuest webpage.
KU ScholarWorks is the University of Kansas digital repository for all research conducted at KU. It contains scholarly work created by KU faculty and staff, as well as material from the University Archives. Graduate student work is also held here. KU ScholarWorks makes important research and historical items available to a wider audience and helps assure their long-term preservation. Access to KU ScholarWorks is open free and globally, making your research available to anyone with internet access. For more information visit the KU ScholarWorks webpage.
Embargo is the term used to describe a delayed release or delayed availability of scholarly work. Under certain circumstances, scholars may need to embargo their work. The Embargo Policy allows for embargoes of 6 months, 1 year, or 2 years, with the approval of a faculty member in the student's department. These embargoes are renewable, when necessary, in increments of 6 months, 1 year, or 2 years. However, please note that embargo renewals must be submitted at least one month before an existing embargo expires. Embargoed materials are automatically released for discovery by search engines upon expiration of an embargo, after which time the research will remain permanently accessible online.
Considerations that may warrant an embargo include:
- Patentable rights in the work or other issues in which disclosure may be detrimental to the rights or interests of the author
- The need to prevent disclosure of government information about persons, institutions, technologies, etc.
- The interest of an academic or commercial press in acquiring the rights to publish your dissertation or thesis as a book
- Content that is likely to be or has already been submitted to a peer-reviewed journal
- Approval for delay granted by Restricted Research Committee (see Restricted Research for more information)
Steps for Acquiring Approval to Embargo a Thesis or Dissertation:
- Discuss the need for an embargo with your advisor or dissertation committee chair
- Complete the Electronic Thesis and Dissertation Release Form -- sign it and select the length of the embargo
- Get an approval signature from the Director of Graduate Studies in your department on the Electronic Thesis and Dissertation Release Form
- Submit the Electronic Thesis and Dissertation Release Form to the graduate support staff in your school or College
Embargoing at KU requires 2 steps:
Once your embargo has been approved, you must take both of the following steps to ensure effective implementation of your embargo. You must ensure that you select the same embargo duration in each step (i.e., for each repository). If either of these steps is not taken or if your embargo durations do not match, your scholarly work will be made publicly available and may be searchable though internet sites such as Google.
KU ScholarWorks (a public KU database)
- Sign the paper Electronic Thesis and Dissertation (ETD) Release Form and select the length of your embargo (if applicable).
- Get the Director of Graduate Studies for your department to approve the embargo and sign the form.
ProQuest/UMI (a national database)
- During the electronic submission process you will complete a section concerning Publishing Restrictions. Select "delayed release" and the appropriate length of time for your embargo.
Renewing your Embargo
Thesis and dissertation embargoes are renewable. To renew the embargo on your work, you must take two steps, like you did to establish the initial embargo. If you neglect one of these steps, your work will be made publicly available and may be searchable through internet sites such as Google.
KU ScholarWorks (a public KU database)
- Complete the Embargo Renewal form on the KU Graduate Studies website.
- Ensure that you select the time frame for which you want to extend your embargo (6 months, 1 year, or 2 years) and that you provide the title of your thesis or dissertation so we may find it in the system.
ProQuest/UMI (a national database)
- Contact ProQuest/UMI directly to complete their embargo renewal process.
- Ensure that you request the same length of an embargo renewal that you did for KU ScholarWorks.